This is a defined policy which all courses are required to follow.
Records of pass lists, to enable the verification of an award, are retained permanently.
Examination records and marks will be kept by the accreditor, preferably as long as possible. It is important to be able to verify details of study and issue transcripts on request.
Learners’ assessment material may be disposed of 7 working days after confirmation of their final award, this allows time for student complaints and student academic appeals procedures to be instigated by the learners.
If assessment material is the subject of a complaint within this timeframe it will be kept until the student brings their case to the accreditor.
Individual learner’s files should be retained for 7 days following the student’s leaving date. After this period, files may be destroyed, on the basis that examination records would provide the material for any transcripts requested; and that the more discursive comments found in files, which might have helped with references, could be dispensed with, since references are rarely sought – or useful – more than three years after a student’s completion.
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The application of this policy will be reviewed annually by the Principal.